Reporting to the Project Director, the Senior Document Controller will have senior level experience within the Document Control Space, specifically in a General Contracting, Engineering or Consulting background on major projects and is responsible for receiving, managing, tracking, maintaining, and distributing documents to the project team. Presently document distribution will be using a combination of InEight and SAP, experience in one or both would be an asset. 

As a Senior Document Controller at Graham you will:

• Set up Project Electronic Database Management System (EDMS), allowing for setup of a master document registry
• Manage and interpret required documents and data
• Understand project contractual requirements and align document control processes and procedures for the team
• Receive, understand and process documents from the client, engineering firms, subcontractors, and team members
• Transmit documents after confirming their accuracy
• Develop and distribute reports (i.e. outstanding information, status of documents, etc.)
• Identify any discrepancies in the documents and rectifying or correcting as required
• Enter documents and manage documentation, submittals in InEight
• Carry out revision control
• Ensure the DDM (Document Distribution Matrix) is maintained and updated
• Train the team on how to use the EDMS in the office or in the field to find documents
• Maintain constant communication with Quality and Scheduling teams throughout the project life cycle
• Work with the team on an effective turnover/project close out plans
• Submit documents as per Graham’s contractual requirements
• Compile weekly reports for the project team
• Process documents within 24 hours as per a service level agreement
• Collaborate with document control partners to attend to clients’ needs
• Maintain open and effective communication with all stakeholders

Qualifications/Experience:

• 5 - 8 years of relevant document control experience with an engineering firm or general contractor 
• High level of proficiency with electronic database management software. 
• Solid understanding of the requirements of the document and submittal deadlines
• Experience working on large complex construction projects
• Consistently demonstrates a positive and collaborative demeanor
• Proactive problem solver with a positive outlook

Compensation:

• 65,000 – 80,000 per annum, commensurate with education and experience
• Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance
• Pension savings plan with employer match
• 3 to 5 weeks of vacation per year, with credit for prior industry experience