Office Manager- US Industrial

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Industrial division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About the role 

Reporting to the Site Manager, the Office Manager is responsible for overall office administration activities at the project site office in Superior, Wisconsin.

As an Office Manager at Graham, you will:

• Oversee the day-to-day administration of multiple work locations, including reception, mail, courier services, supplies, and other logistical requirements, ensuring consistency at all locations. 
• Supervise the maintenance and alteration of office areas and equipment, including allocation of workspace based on fluctuating requirements, as well as layout, arrangement, and housekeeping of office facilities. 
• Work with Document Control and the Legal Team to ensure consistent archiving, handling, and disposal of all project documents based on records retention policy. 
• Supervise the maintenance of office equipment, including copier, fax machine, projectors / monitors in boardrooms, at reception, break rooms, etc. 
• Oversee the building’s day-to-day operations (such as dealing with heating, cooling, lighting, and plumbing issues, distributing building access keys and back-up to security access cards, etc.). 
• Liaise with facility management / landlord for facility maintenance. 
• Participate as needed in special department projects. 
• Develop and maintain relationships with vendors, in particular with the building’s landlord, ensuring Graham’s best interests are always a priority. 
• Maintain high level of professionalism with internal clients, representing Graham with high integrity. 
• Ensure evacuation procedure is in place, all employees are familiar with it, and regular drills take place. 
• Participate in Joint Occupational Health & Safety Committee. 

Qualifications & Experience:

• Minimum high school diploma: Business school graduate is preferred
• 5-7 years of professional work experience in an administrative role
• Experience managing facility administrative requirements, including office logistical planning, and supply procurement
• Experience with MS Office Suite, MS Teams; experience with SAP is an asset
• Professional and effective communication abilities and interpersonal skills
• Time-management skills and the ability to prioritize tasks 
• Courteous, helpful, and professional demeanor 
• Ability to work independently and without supervision 
• Ability to meet deadlines and find proactive solutions
• Physically able, with or without accommodation, to work in indoor and outdoor environments with uneven terrain
• Ability to work in variable environmental conditions include heat, dust, noise, and chemicals
• Ability to conduct field work and wearing associated personal protective equipment, including but not limited to gloves, safety glasses/googles, safety shoes/boots, hard hat, and hearing protection

Compensation and Benefits:

• Opportunity for ownership and increased income through dividends and share equity increases
• Sharing of annual profits paid out in bonuses
• Excellent Health & Dental benefits plan, Life insurance, AD&D. LTD and Flex Plan
• 401(k) savings plan with employer matching upon eligibility
• 12 paid holidays a year
• 3 to 5 weeks of vacation per year, with credit for prior industry experience
• Professional and career development opportunities
   

What we can offer you:

• Strong commitment to safety in the workplace
• Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast-evolving business sector
• Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America
   

If this sounds like you, then Graham may be the right fit. Apply today.
 

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.


Applicants with disabilities will be accommodated if you are unable to apply online.
 

No unsolicited resumes or phone inquiries from agencies, thank you.