Account Payable Administrator

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Maintenance and Turnaround division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.
 

About the role

Reporting to the Job Cost Accounting Manager, the Account Payable Administrator performs various data entry and scanning tasks related to vendor invoices and subtrade invoices, along with vendor relationship management. The incumbent is responsible for executing tasks in support of Operations, Operations Accounting, and Accounts Payable according to established company procedures, and is a representative of the Accounts Payable function. This is a hybrid (2 days office-subject to change) fulltime opportunity supporting the Calgary Corporate office Accounts Payable team.

As a Account Payable Administrator at Graham you will:

• Perform data entry and clerical tasks to support general transactional accounting processes and month/week end procedures.

• Submit invoices and enter data accurately and within Service Level Agreements.

• Ensure accuracy of vendor statements and work directly with the vendor when inconsistencies exist.

• Oversee Accounts Payable collections (credit notes) and deposit of payments.

• Demonstrate general awareness of company policies, procedures, and internal controls.

• Utilize documented accounting processes to execute day-to-day work.

• Apply federal and provincial / state regulations and taxes to ensure compliance of invoices, and seek support as required.

• Demonstrate awareness of purchasing steps in order to ensure easy three-way matching of invoices.

• Review invoices for proper entity invoicing and GST requirements.

• Review invoices for proper coding and approvals.

• Oversee manual entries and implement a system of checks to ensure errors do not occur.

• Build and maintain effective work relationships with vendors, buyers, and Operations accountants.

• Meet the expectations and requirements of internal and external stakeholders and ensure positive relationships are maintained.

Qualifications/Experience

• Minimum high school diploma or equivalent with specialized training.

• Education in Business Administration is preferred.

• 1-2 years of relevant experience, including Accounts Payable experience in a similar-sized organization.

• Strong high volume data entry skills while maintaining high accuracy

• Strong ability to meet deadlines.

• Good verbal and written communication skills.

• Strong understanding of Accounts Payable processes.

• Working knowledge of MS Excel, ERP systems, and SAP

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

As Graham's trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham's Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.