Workforce Onboarding Coordinator

 Jardeg is seeking a Workforce Onboarding Coordinator to be based in our Calgary, Alberta location. This is a temporary position on 5 days on 2 days off schedule. 

Responsibilities may include:

• Maintaining personnel files, including creating files for new employees
• Examines personnel files to answer inquiries and provide information to authorized persons
• Generates a variety of standard reports as required. 
• Provide support to Talent Acquisition group which may include creating requisitions to hire, job postings, preparing offer letters, onboard new hires and assist in recruitment strategies
• Administer assigned employee program (i.e. Apprenticeship Program) for eligible employees including database maintenance, employees’ eligibility checks, coordination with different business units to collect required information and/or documents, order placement and distribution of certificates/plaques and awards/gifts to business units or employees
• Provide administrative support to HR client group which may include employee form preparation Administer Applicant Tracking and Onboarding systems Review and approve new hire / re-hire submissions and onboarding packages/documents Complete special project assignment as dictated by HR business needs

• Maintain employee databases such as training records/certificates for new and existing employees Arrange seminars and meetings

• Distribute communication materials (including email communication) for the group to the business units, employees, and outside service providers

• Post communication of client group to company intranet Organize HR files and documentation on company intranet

• Assist HR client group regarding employee background checks

• Review and upload sign-on packages Scan and save HR forms and employee documents per e-Filing standards for each assigned client group and/or division Respond to employees’ inquiries made through the Onboarding inbox.

Minimum Qualifications:

• High School, College or University degree in a related field
• Ability to work under pressure and meet deadlines while maintaining a professional and courteous demeanor
• Strong data-entry, detail-orientation and analytical skills
• Able to work in team environment
• Strong verbal and written communication skills
• Intermediate knowledge in the use of Microsoft Outlook, Word and Excel

Preferred Qualifications:

• 1 to 2 years' experience in an office environment is an asset
• Post-secondary certificate or diploma in Human Resources Management from accredited institution is preferred
• An interest in pursuing or currently working towards the CPHR or any Human Resources related designation will be an asset
• Human Resource / Recruitment department experience preferred
• Advanced knowledge in the use of Microsoft Outlook, Word and Excel 

Jardeg has quietly existed as the construction industry's best-kept secret for over 15 years. We provide several professional services, including recruitment, finance, and administration, for a select, elite group of companies who are proud suppliers of construction, maintenance, and turnaround services for Graham's sophisticated portfolio of large, complex projects.